National Science Board NSF Records Schedule NC1-307-82-1
Records created and maintained to administer granting of Government funds for the promotion of basic research, science information, science education, and other purposes. Included are internal records and reports, copies of certain fiscal records, individual case files of all proposals received, grant and contract awardee case files, published research findings, and finding aids to the various groups of records.
ITEM NO. 1 | |
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All communications with the full NSB or any of its committees is conducted via memorandum and is assigned sequential numbers, i.e., NSB-81-1, NSB/EC-81-45: an individual file folder is made for each such numbered document for each calendar year and a document control log is kept. These documents include the formal work of the Board and information items, proposals, etc. Approximately 10 copies of each numbered document are housed in each file. |
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DISPOSITION: Permanent. Offer to NARS in 5 year blocks with the related document control log as an index when the latest records are 20 years old. |
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DISPOSITION: Destroy when 10 years old or when no longer needed for administrative purposes. |
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DISPOSITION:Destroy when no longer needed for administrative or reference purposes. |
ITEM NO. 2 | |
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These minutes official document Board and Executive Committee actions. Permanently housed in NSB Ofice arranged in chronological order and meeting date. |
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DISPOSITION: Permanent. Offer to NARS in 5 year blocks when the latest records are 20 years old. |
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DISPOSITION: Permanent. Offer to NARS in 5 year blocks when the latest records are 30 years old. |
ITEM NO. 3 | |
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Files accumulated working papers used in preparation of each board meeting. |
DISPOSITION: Destroy after 5 years or when no longer referred to. |
ITEM NO. 4 | |
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Includes records of the Budget Committee, the Policy & Planning Committee, and ad hoc committees, such as the 1972 Astronomy Committee, and the 1976-77 Peer Review Committee. Records include minutes, membership lists, reports, and related correspondence and memoranda. Arranged by committee and thereunder chronologically. |
DISPOSITION: Permanent. Transfer to FRC when 5 years old. Offer to NARS in 5 year blocks when the latest records are 10 years old. |
ITEM NO. 5 | |
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Record copy of all Board documents sent to the Board and Board Books utilized at meetings. |
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DISPOSITION: Retain in Foundation for 5 years then transfer to FRC for 5 years then destroy. |
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DISPOSITION: Permanent.Transfer to FRC when 2 years old. Offer to NARS in 5 year blocks when the latest records are 10 years old. |
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DISPOSITION: Destroy when no longer needed for administrative or reference purposes. |
ITEM NO. 6 | |
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These files contain information concerning the working of the National Science Board,i.e., Nominations Files, Personnel Files, Correspondence and Subject Files. |
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DISPOSITION: Permanent. Retain in Foundation for 5 years after last action, then transfer to FRC. Offer to NARS in 5 year blocks when the latest records are 20 years old. |
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DISPOSITION: Permanent. Move the member's files to the inactive files when membership on the Board terminates. Retain in the Foundation for 5 years after last action, then transfer to FRC. Offer the inactive files to NARS in 5 year blocks ehen the latest records are 20 years old. Arranged by committee and thereunder chronologically. |
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DISPOSITION: Permanent. Remove duplicate copies from files and cut off annually. Transfer to FRC when 5 years old. Offer to NARS in 5 year blocks when the latest records are 20 years old. |
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DISPOSITION: Retain 3 years after termination of appointment, then destroy. |
ITEM NO. 7 | |
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Awards made to recognize and encourage younger scientists. Contains biographical information concerning past employment, education, achievements, and other similar personal data for persons who have been nominated for or received the Award. Maintained alphabetically by year of nomination. Arranged by committee and thereunder chronologically. |
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DISPOSITION: Permanent. Offer to NARS in 5 year blocks when 10 years old (e.g., offer 1970-74 block in 1985). |
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DISPOSITION: Destroy when 5 years old. |