Title : FDP-AFO AIR FORCE OFFICE OF SCIENTIFIC RESEARCH (AFOSR) Specific Requirements (October 95) Type : Grant Conditions NSF Org: OD / LPA Date : May 9, 1996 File : fdposr2 AIR FORCE OFFICE OF SCIENTIFIC RESEARCH (AFOSR) Agency-Specific Requirements October 1995 Article 4. Payment In lieu of paragraph b, interest earned on advances pending disbursement shall be reported to AFOSR with the final fiscal report. Article 6. Non-Competitive or Continuation Award Requirements Subparagraphs a, b, and d of this article do not apply to AFOSR awards. Subparagraph c is deleted and the following is substituted in lieu thereof: c. Progress Reports. Progress reports are due on 1 September of each year while agreements are active. Content and format shall be as described in Attachment 1 entitled "Progress Reports." Article 7.Financial Reports For AFOSR purposes, the requirement for submission of the Federal Cash Transactions Report (SF 272) is eliminated. Article 8.Final Report Requirements Delete paragraph a and substitute with the following:a. The Grantee shall submit the final technical report to the Program Manager for review and acceptance. This report will be due within 90 days after completion of the research. Once the Program Manager provides written notification that the final technical report has been accepted, the Grantee shall submit two copies to the Defense Technical Information Center (DTIC), Attn: DTIC-OCP; 8725 John J Kingman Road, Suite 0944; Fort Belvoir VA 22060-6218; (703) 767-8023. The Grantee will include a completed Standard Form 298, Report Documentation Page, with each copy of the approved report that is submitted to DTIC. Provide a copy of the transmittal letter to the Grants Administrative Office (AFOSR/PKA). Content and format shall be as described in Attachment 2 entitled "Final Technical Reports." Article 14. Extensions Without Additional Funds Delete the last sentence and substitute the following: Notification of such an extension must be in writing and must be received by the Grants Administration Office (AFOSR/PKA) at least ten (10) days prior to the grant expiration. Article 22. Patents and Inventions Patent/Invention reports shall be filed at least annually and at the end of the period of the grant. DD Form 882 - Report of Inventions and Subcontracts will be used for reports required by the Patent Rights clause of this grant. Annual reports are due 90 days after the end of each year of performance and final reports are due 90 days after the expiration of the final performance period. Negative reports are also required. The point of contact is AFOSR/JA. Identification of Cognizant Awarding Agency Official Where the requirements of this award provide for the recipient to make a written request or notification or obtain prior approval of the cognizant awarding agency official, the Contracting Officer (AFOSR/PKA) is the appropriate official unless another official is so identified. Amendments a. Requests by the Grantee to amend a grant should be in writing to the Grants Administration Office. After concurrence by the Program Manager, a grant amendment incorporating the request will be unilaterally issued at the discretion of the Grants Administration Office. Some examples of requests that may result in unilateral amendments include: change in principal investigator and additional funding. b. The Grants Administration Office may also unilaterally make minor or administrative grant modifications (e.g., changes in the paying office or appropriation data, changes to Government personnel identified in the grant, etc.) Other Reports Informal Technical Report. The AFOSR program manager may request short informal reports for the purposes of collecting information or preparing for meetings and workshops. The reports should be only a few pages in length with the format, content, and timing specified by the AFOSR program manager. All informal reports shall be sent to the AFOSR program manager. ATTACHMENTS: 1. Progress Reports 2. Final Technical Reports Attachment 1 PROGRESS REPORTS Progress reports will be due no later than 1 Sep of each year. Grants effective after 31 Jul will not require a progress report until 1 Sep of the following year. Submit an original and two reproducible copies to the Program Manager. It is requested you submit a copy of the progress report via diskette or E-mail to the Program Manager. The progress report shall contain the following items: 1. Cover Sheet: As a minimum, the cover sheet should include the following information: Principal Investigator's name, Institution's name and address, and grant number. 2. Objectives: List the objectives of the research effort or the statement of work: This may be omitted if there has been no change. State new or revised objectives if they have changed and the reason why. 3. Status of effort: A brief statement of progress towards achieving the research objectives. (Limit to 200 words). 4. Accomplishments/New Findings: Describe research highlights, their significance to the field, their relationship to the original goals, their relevance to the AF's mission, and their potential applications to AF and civilian technology challenges. 5. Personnel Supported: List professional personnel (Faculty, Post-Docs, Graduate Students, etc.) supported by and/or associated with the research effort. 6. Publications: List peer-reviewed publications submitted and/or accepted during the 12-month period starting the previous 1 October (or since start for new grants). 7. Interactions/Transitions: a. Participation/presentations at meetings, conferences, seminars, etc. b. Consultative and advisory functions to other laboratories and agencies, especially Air Force and other DoD laboratories. Provide factual information about the subject matter, institutions, locations, dates, and name(s) of principal individuals involved. c. Transitions. Describe cases where knowledge resulting from your effort is used, or will be used, in a technology application. Transitions can be to entities in the DOD, other federal agencies, or industry. Briefly list the enabling research, the laboratory or company, and an individual in that organization who made use of your research. 8. New discoveries, inventions, or patent disclosures. If none, report None.) 9. Honors/Awards: List honors and awards received during the grant/contract period. List lifetime achievement honors such as Nobel prize, honorary doctorates, and society fellowships prior to this effort. 10. Markings: In order to ensure prompt receipt and acceptance, mark the outside of the package clearly to indicate that it is a progress report. Attachment 2 FINAL TECHNICAL REPORTS A comprehensive final technical report is required at the end of an effort, due on the date specified in the grant document. The report should be structured substantially as follows: The purpose of the final report is to document and to transition the results of the effort into the Air Force and DoD applied research community. The final report will always be sent to the Defense Technical Information Center DTIC) and unclassified reports will be available to the public through the National Technical Information Service (NTIS). Content: The final report is more than an extension of previous progress reports. The final report shall be a comprehensive technical summary of the significant work accomplished. The final report, where it is not readily accessible in published form should where applicable: 1) Clearly describe and illustrate the experimental equipment, set up, and procedures; 2) Characterize and tabulate collected/computed data in an appendix; and 3) Sufficiently describe computational codes so they can be reproduced. Include a listing of the code in an appendix if possible and appropriate. When the research effort culminates in the production of one or more student theses or dissertations, in these cases, the most significant advancements and conclusions (equations, figures, relationships, etc.) should be included in an executive summary. The theses or dissertations should be attached as appendices only ifthey are not readily available. If they are, clearly reference them and how they can be obtained. Also include in the executive summary, cumulative lists of people involved in, and publications stemming from, the research effort. Do not include copies of already submitted or published articles in the final report. Format: Cover and title page. Standard Form (SF) 298, Report Documentation Page shall be used. Item 13 of the form should contain a 100 to 200 word abstract summarizing technical progress during the reporting period. Style should be third person singular using past tense. Jargon, special symbols or notations, subscripts, mathematical symbols or foreign alphabet letters are not permitted. The pages should be prepared for acquisition and distribution by DTIC. All pages should be of good quality for copying purposes. No pages should be missing. Grantees are encouraged to submit reports that are printed/copied double sided on recycled paper that has at least 20% postconsumer material. The format and standard required by your institution for the preparation of theses and dissertations shall be used for the final report. In the absence of any institutional standards, you may wish to refer to the American National Standards Institute (ANSI) document Z39.181987, "Scientific and Technical Reports: Organization, Preparation, and Production," for guidance. The report may be obtained from American National Standards Institute Incorporated 1430 Broadway New York NY 10018 In order to ensure prompt receipt and acceptance, mark the outside of the package clearly to indicate that it is a final technical report.