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Advanced Technologies and Instrumentation (ATI): Special Competition: Astronomical Applications with the Advanced Electro-Optical System (AEOS) of the United States Air Force (ATI/AEOS) Program Solicitation
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Full Proposal Deadline(s) (due by 5 p.m. proposer's local time):
Program Title:
Advanced Technologies and Instrumentation (ATI): Special Competition: Astronomical Applications with the Advanced Electro-Optical System (AEOS) of the United States Air Force (ATI/AEOS)
Synopsis of Program:
This special competition is to enable access by the U.S. community to the 3.67-meter Advanced Electro-Optical System (AEOS) telescope with its sophisticated adaptive optics system for astronomical research and instrument development. This telescope system is made available for approximately 300 hours for observation annually.
This special competition makes available to the U.S. astronomical and instrument development community a 3.67-meter telescope with state-of-the-art passive adaptive optics for imaging through atmospheric turbulence. Seven fixed Coude rooms are available for astronomical observations with user-provided instrumentation. Alternatively, scientific observations can be made using the cameras and instruments provided on-site by the Air Force.
Cognizant Program Officer(s):
G. Wayne Van Citters, Program Manager (Acting), Directorate for Mathematical & Physical Sciences, Division of Astronomical Sciences, 1045 S, telephone: (703) 292-4908, fax: (703) 292-9034, email: gvancitt@nsf.gov
Applicable Catalog of Federal Domestic Assistance (CFDA) Number(s):
The goal is to provide access for the entire U.S. astronomical community to advanced science instrumentation and to an adaptive optics imaging telescope for merit reviewed science projects. The U.S. astronomical community includes scientists at universities and non-profit organizations as well as scientists at Government mission agencies such as DOD, Air Force, Navy, Department of Energy and others.
The Air Force will support telescope operations for this research activity for 50 six hour nights per calendar year.
All proposals submitted to this joint NSF/AF program will be evaluated using the standard NSF merit review criteria and review process. Telescope time and support to complete the scientific research process will be included. Special consideration will be given to proposals requesting funds for innovative instrument development to take advantage of this unique adaptive optics telescope system to enable compelling scientific research.
The mountain-top facility has 40,000 square feet of laboratory space for seven Coude rooms fed by a vertical beam from the observing floor above. The entire sky is covered by an altitude-over-azimuth telescope mount.
The telescope truss structure is actively thermally controlled and there is a continuous thermal purge for the primary mirror wavefront sensor and the mirror face. There is a tertiary beam to feed the Nasmyth ports. The fields of view are 1000 microradians for the Nasmyth ports and 300 microradians for the Coude rooms. The two interchangeable secondaries change out in less than two hours. Switching time between Coude ports or between the Nasmyth ports is less than 3 minutes. The Adaptive Optics System is not available at the Nasmyth ports. It is available only at Coude.
The program will utilize instruments at the Nasmyth focus and at the Coude focus. The program will accept proposals to use either the set of instruments provided by the Air Force or guest investigator instruments provided by the Principal Investigator (PI). In all cases, it is a requirement that the need for the unique capabilities provided by the AEOS be clearly stated and documented.
The program is jointly managed by NSF and AFOSR. The merit-review selection process to identify the highest quality scientific proposals will be the process used by NSF. Successful proposals from mission agencies will receive only telescope time and telescope operations support from the Air Force.
U.S. institutions that are eligible for awards from the National Science Foundation, including colleges, universities, and other nonprofit research institutions may submit proposals.
Proposals from scientists at Government mission agencies such as DoD, Air Force, Navy, Department of Energy and others will be accepted only if submitted through the NSF FastLane system and will be reviewed within the context of the standard NSF merit review criteria.
Limitation on eligible topics:
To be considered in this competition, proposals must make use of the unique capabilities of the 3.67 meter telescope and its instrumentation for astronomy. Eligible topics include instrument development and instrument test beds that will utilize the AEOS adaptive optics system or have user-supplied adaptive optics systems. Astronomical observations (and their interpretation) that make use of the existing AEOS adaptive optics instrumentation are also eligible.
There is no limitation on the number of proposals that may be submitted by an organization.
Full Proposal Instructions:
Proposals submitted in response to this program announcement/solicitation should be prepared and submitted in accordance with the general guidelines contained in the NSF Grant Proposal Guide (GPG). The complete text of the GPG is available electronically on the NSF Website at: https://www.nsf.gov/cgi-bin/getpub?gpg. Paper copies of the GPG may be obtained from the NSF Publications Clearinghouse, telephone (301) 947-2722 or by e-mail from pubs@nsf.gov.
Additional information about the 3.67-meter telescope and the available instrumentation is available at the URL listed below. Proposers must read the information about the telescope and the observatory facility at the web site:
http://www.maui.afmc.af.mil/AMOS/publications.html
before they contact any of the observatory staff for additional information.
Proposers should discuss their telescope time, telescope configuration and facility needs with either, Paul Kervin (paul.kervin@maui.afmc.af.mil ) or Dr. John Africano (john.africano@sw.boeing.com, john.l.africano@boeing.com, john.africano@maui.afmc.af.mil ), of the Air Force Maui Observatory facility prior to submitting their proposal to the National Science Foundation.
The project description should contain a research plan, management plan, and a schedule.
Research Plan:
This plan should cover the hardware, software and analysis research & instrument development activities being proposed. Details should be provided for both 1) the instrument development (including design, engineering, fabrication, test, alignment and calibration) and 2) the scientific research problem that will be enabled by this instrument, when used on the 3.67 meter AEOS adaptive optics telescope system.
The research problem must be compelling science. The proposed process and implementation plan for the technical and engineering development of an instrument must show that the instrument system can be developed using the planned resources.
Proposers should include information on the means by which data will be made available to the research community. Proposals should take advantage of available opportunities for meaningful integration of research with education and outreach activities, and present these as an integral part of the research plan. The research plan must include a research timetable and a clear statement of goals and priorities.
Management Plan:
The management plan should identify a single institution and individual at that institution as the lead. It should detail the duties and responsibilities of each of the participants. The management plan should include a work breakdown structure (WBS) for the hardware development program, include make/buy strategy, major procurement list with schedule, and identify workforce roles & responsibilities for each of the WBS elements. A workflow schedule should be provided to give a sequence of events and timeline for the instrument or subsystem development.
Project description should:
Cover Sheet (NSF Form 1207)
After selecting the appropriate program, begin the project title with:
NSF/AFOSR Astronomy:
Proposers are reminded to identify the program announcement/solicitation number (03-543) in the program announcement/solicitation block on the proposal Cover Sheet. Compliance with this requirement is critical to determining the relevant proposal processing guidelines. Failure to submit this information may delay processing.
Cost Sharing:
Cost sharing is not required in proposals submitted under this Program Solicitation.
Proposals must be submitted by the following date(s):
Full Proposal Deadline(s) (due by 5 p.m. proposer's local time):
Proposers are required to prepare and submit all proposals for this announcement/solicitation through the FastLane system. Detailed instructions for proposal preparation and submission via FastLane are available at: http://www.fastlane.nsf.gov/a1/newstan.htm. For FastLane user support, call the FastLane Help Desk at 1-800-673-6188 or e-mail fastlane@nsf.gov. The FastLane Help Desk answers general technical questions related to the use of the FastLane system. Specific questions related to this program announcement/solicitation should be referred to the NSF program staff contact(s) listed in Section VIII of this announcement/solicitation.
Submission of Electronically Signed Cover Sheets. The Authorized Organizational Representative (AOR) must electronically sign the proposal Cover Sheet to submit the required proposal certifications (see Chapter II, Section C of the Grant Proposal Guide for a listing of the certifications). The AOR must provide the required electronic certifications within five working days following the electronic submission of the proposal. Proposers are no longer required to provide a paper copy of the signed Proposal Cover Sheet to NSF. Further instructions regarding this process are available on the FastLane Website at: http://www.fastlane.nsf.gov
Reviews of proposals submitted to NSF are solicited from peers with expertise in the substantive area of the proposed research or education project. These reviewers are selected by Program Officers charged with the oversight of the review process. NSF invites the proposer to suggest, at the time of submission, the names of appropriate or inappropriate reviewers. Care is taken to ensure that reviewers have no conflicts with the proposer. Special efforts are made to recruit reviewers from non-academic institutions, minority-serving institutions, or adjacent disciplines to that principally addressed in the proposal.
The National Science Board approved revised criteria for evaluating proposals at its meeting on March 28, 1997 (NSB 97-72). All NSF proposals are evaluated through use of the two merit review criteria. In some instances, however, NSF will employ additional criteria as required to highlight the specific objectives of certain programs and activities.
On July 8, 2002, the NSF Director issued Important Notice 127, Implementation of new Grant Proposal Guide Requirements Related to the Broader Impacts Criterion. This Important Notice reinforces the importance of addressing both criteria in the preparation and review of all proposals submitted to NSF. NSF continues to strengthen its internal processes to ensure that both of the merit review criteria are addressed when making funding decisions.
In an effort to increase compliance with these requirements, the January 2002 issuance of the GPG incorporated revised proposal preparation guidelines relating to the development of the Project Summary and Project Description. Chapter II of the GPG specifies that Principal Investigators (PIs) must address both merit review criteria in separate statements within the one-page Project Summary. This chapter also reiterates that broader impacts resulting from the proposed project must be addressed in the Project Description and described as an integral part of the narrative.
Effective October 1, 2002, NSF will return without review proposals that do not separately address both merit review criteria within the Project Summary. It is believed that these changes to NSF proposal preparation and processing guidelines will more clearly articulate the importance of broader impacts to NSF-funded projects.
The two National Science Board approved merit review criteria are listed below (see the Grant Proposal Guide Chapter III.A for further information). The criteria include considerations that help define them. These considerations are suggestions and not all will apply to any given proposal. While proposers must address both merit review criteria, reviewers will be asked to address only those considerations that are relevant to the proposal being considered and for which he/she is qualified to make judgments.
NSF staff will give careful consideration to the following in making funding decisions:
All proposals are carefully reviewed by at least three other persons outside NSF who are experts in the particular field represented by the proposal. Proposals submitted in response to this announcement/solicitation will be reviewed by Ad Hoc and/or panel review.
Reviewers will be asked to formulate a recommendation to either support or decline each proposal. The Program Officer assigned to manage the proposal's review will consider the advice of reviewers and will formulate a recommendation.
A summary rating and accompanying narrative will be completed and submitted by each reviewer. In all cases, reviews are treated as confidential documents. Verbatim copies of reviews, excluding the names of the reviewers, are sent to the Principal Investigator/Project Director by the Program Director. In addition, the proposer will receive an explanation of the decision to award or decline funding.
NSF is striving to be able to tell applicants whether their proposals have been declined or recommended for funding within six months. The time interval begins on the date of receipt. The interval ends when the Division Director accepts the Program Officer's recommendation.
In all cases, after programmatic approval has been obtained, the proposals recommended for funding will be forwarded to the Division of Grants and Agreements for review of business, financial, and policy implications and the processing and issuance of a grant or other agreement. Proposers are cautioned that only a Grants and Agreements Officer may make commitments, obligations or awards on behalf of NSF or authorize the expenditure of funds. No commitment on the part of NSF should be inferred from technical or budgetary discussions with a NSF Program Officer. A Principal Investigator or organization that makes financial or personnel commitments in the absence of a grant or cooperative agreement signed by the NSF Grants and Agreements Officer does so at their own risk.
Notification of the award is made to the submitting organization by a Grants Officer in the Division of Grants and Agreements. Organizations whose proposals are declined will be advised as promptly as possible by the cognizant NSF Program Division administering the program. Verbatim copies of reviews, not including the identity of the reviewer, will be provided automatically to the Principal Investigator. (See section VI.A. for additional information on the review process.)
An NSF award consists of: (1) the award letter, which includes any special provisions applicable to the award and any numbered amendments thereto; (2) the budget, which indicates the amounts, by categories of expense, on which NSF has based its support (or otherwise communicates any specific approvals or disapprovals of proposed expenditures); (3) the proposal referenced in the award letter; (4) the applicable award conditions, such as Grant General Conditions (NSF-GC-1); * or Federal Demonstration Partnership (FDP) Terms and Conditions * and (5) any announcement or other NSF issuance that may be incorporated by reference in the award letter. Cooperative agreement awards also are administered in accordance with NSF Cooperative Agreement Terms and Conditions (CA-1). Electronic mail notification is the preferred way to transmit NSF awards to organizations that have electronic mail capabilities and have requested such notification from the Division of Grants and Agreements.
*These documents may be accessed electronically on NSF's Website at https://www.nsf.gov/home/grants/grants_gac.htm. Paper copies may be obtained from the NSF Publications Clearinghouse, telephone (301) 947-2722 or by e-mail from pubs@nsf.gov.
More comprehensive information on NSF Award Conditions is contained in the NSF Grant Policy Manual (GPM) Chapter II, available electronically on the NSF Website at https://www.nsf.gov/cgi-bin/getpub?gpm. The GPM is also for sale through the Superintendent of Documents, Government Printing Office (GPO), Washington, DC 20402. The telephone number at GPO for subscription information is (202) 512-1800. The GPM may be ordered through the GPO Website at http://www.gpo.gov.
Special Award Conditions:
In addition, the following acknowledgement on publications resulting from the proposed research is recommended:
"The US Air Force provided the telescope time, on-site support and 80% of the research funds for this AFOSR and NSF jointly sponsored research under grant number NSF AST ____________."
For all multi-year grants (including both standard and continuing grants), the PI must submit an annual project report to the cognizant Program Officer at least 90 days before the end of the current budget period.
Within 90 days after the expiration of an award, the PI also is required to submit a final project report. Failure to provide final technical reports delays NSF review and processing of pending proposals for the PI and all Co-PIs. PIs should examine the formats of the required reports in advance to assure availability of required data.
PIs are required to use NSF's electronic project reporting system, available through FastLane, for preparation and submission of annual and final project reports. This system permits electronic submission and updating of project reports, including information on project participants (individual and organizational), activities and findings, publications, and other specific products and contributions. PIs will not be required to re-enter information previously provided, either with a proposal or in earlier updates using the electronic system.
General inquiries regarding this program should be made to:
G. Wayne Van Citters, Program Manager (Acting), Directorate for Mathematical & Physical Sciences, Division of Astronomical Sciences, 1045 S, telephone: (703) 292-4908, fax: (703) 292-9034, email: gvancitt@nsf.gov
For questions related to the use of FastLane, contact:
Kim S. Elliott, Computer Specialist, Directorate for Mathematical & Physical Sciences, Division of Astronomical Sciences, 1053 S, telephone: (703) 292-4894, email: kelliott@nsf.gov
The NSF Guide to Programs is a compilation of funding for research and education in science, mathematics, and engineering. The NSF Guide to Programs is available electronically at https://www.nsf.gov/cgi-bin/getpub?gp. General descriptions of NSF programs, research areas, and eligibility information for proposal submission are provided in each chapter.
Many NSF programs offer announcements or solicitations concerning specific proposal requirements. To obtain additional information about these requirements, contact the appropriate NSF program offices. Any changes in NSF's fiscal year programs occurring after press time for the Guide to Programs will be announced in the NSF E-Bulletin, which is updated daily on the NSF Website at https://www.nsf.gov/home/ebulletin, and in individual program announcements/solicitations. Subscribers can also sign up for NSF's Custom News Service (https://www.nsf.gov/home/cns/start.htm) to be notified of new funding opportunities that become available.
The National Science Foundation (NSF) funds research and education in most fields of science and engineering. Awardees are wholly responsible for conducting their project activities and preparing the results for publication. Thus, the Foundation does not assume responsibility for such findings or their interpretation.
NSF welcomes proposals from all qualified scientists, engineers and educators. The Foundation strongly encourages women, minorities and persons with disabilities to compete fully in its programs. In accordance with Federal statutes, regulations and NSF policies, no person on grounds of race, color, age, sex, national origin or disability shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving financial assistance from NSF, although some programs may have special requirements that limit eligibility.
Facilitation Awards for Scientists and Engineers with Disabilities (FASED) provide funding for special assistance or equipment to enable persons with disabilities (investigators and other staff, including student research assistants) to work on NSF-supported projects. See the GPG Chapter II, Section D.2 for instructions regarding preparation of these types of proposals.
The National Science Foundation promotes and advances scientific progress in the United States by competitively awarding grants and cooperative agreements for research and education in the sciences, mathematics, and engineering. To get the latest information about program deadlines, to download copies of NSF publications, and to access abstracts of awards, visit the NSF Website at https://www.nsf.gov
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The information requested on proposal forms and project reports is solicited under the authority of the National Science Foundation Act of 1950, as amended. The information on proposal forms will be used in connection with the selection of qualified proposals; project reports submitted by awardees will be used for program evaluation and reporting within the Executive Branch and to Congress. The information requested may be disclosed to qualified reviewers and staff assistants as part of the proposal review process; to applicant institutions/grantees to provide or obtain data regarding the proposal review process, award decisions, or the administration of awards; to government contractors, experts, volunteers and researchers and educators as necessary to complete assigned work; to other government agencies needing information as part of the review process or in order to coordinate programs; and to another Federal agency, court or party in a court or Federal administrative proceeding if the government is a party. Information about Principal Investigators may be added to the Reviewer file and used to select potential candidates to serve as peer reviewers or advisory committee members. See Systems of Records, NSF-50, "Principal Investigator/Proposal File and Associated Records," 63 Federal Register 267 (January 5, 1998), and NSF-51, "Reviewer/Proposal File and Associated Records," 63 Federal Register 268 (January 5, 1998). Submission of the information is voluntary. Failure to provide full and complete information, however, may reduce the possibility of receiving an award.
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