Exhibit IV-4
E-MAIL - FCTR INSTRUCTIONS
The National Science Foundation provides grantees with the option
to electronically process quarterly Federal Cash Transaction Report
data. In addition to the paper copy of the FCTR, NSF will send to
each participating institution, via electronic mail (e-mail), a
message which contains grant data to the FCTR. The e-mail message
will be constructed in two sections, the first will contain basic
instructions and the second will be the data that is to be updated and
returned to NSF.
The institution may process the data in any manner as long as the
data returned to NSF follows the formats listed below and is returned
as an e-mail message. The data must be incorporated as part of the e-
mail message and not as an attached file.
Headings may NOT be deleted when the data is transmitted back to
NSF. There are six record types in the second part of the message:
"CSH", "PAY", "EXPN", "NET", "ADJ", and "CASH". The format and
general description of what each record type represents follows:
"CSH" is the amount of cash on hand at the beginning of the
quarter. This corresponds to line 1 of the FCTR. There is one record
per submission.
1-15: Amount of Cash on Hand. This figure is provided by NSF.
Make no changes to the amount shown, unless an explanation
accompanies the FCTR.
16-18: Transaction Code = CSH.
19-80: Blank.
"PAY" is the current quarter cash payments and refunds for your
institution. This corresponds to line 2 of the FCTR. There is one
record per submission.
1-15: Net amount of payments and refunds. This figure is
calculated by NSF. Make no changes to the amount shown,
unless an explanation accompanies the FCTR.
16-18: Transaction Code = PAY
19-80: Blank.
"EXPN" is the current quarter disbursements net any prior
disbursement adjustments required. There is one record per award.
1-15: Amount of disbursement. May include punctuation. Should
include a decimal point. If no decimal point is included,
two position decimal will be assumed. Examples of acceptable
input to represent a positive or negative amount equal to one
dollar are: 1.00, $1.00, 100, 000000000000100 (all
positive), -1.00, 1.00-, (1.00), -100, 100-, -$1.00 (all
negative).
16-19: Transaction Code = EXPN.
20-20: Blank.
21-27: NSF Award number - seven character numeric award number
provided by NSF.
28-28: Blank.
29-43: Grantee Award Number -15 character alphanumeric
recipient's award number. To be entered or corrected by
institution.
44-44: Blank.
45-54: Award Effective Date. Format is yymmdd.
55-55: Blank.
56-65: Award Expire Date. Format is yymmdd.
66-80: Blank.
"NET" is the sum of the disbursements for the quarter. There is
one record per submission.
1-15: Amount of Net disbursements for this submission. May
include punctuation. Should include a decimal point. If no
decimal point is included, two position decimal will be
assumed.
16-18: Transaction Code = NET.
19-80: Blank.
"ADJ" is the net amount of all adjustments to financially closed
awards. This corresponds to line 7 of the FCTR. A brief explanation,
including award number, should be entered in the "REMARKS" section.
1-15: Net amount of adjustments. May include punctuation.
Should include a decimal point. If no decimal point is
included, two position decimal will be assumed.
16-18: Transaction Code = ADJ.
19-80: Blank.
"CASH" is the amount of cash on hand at the end of the quarter.
This corresponds to line 8 of the FCTR. There is one record per
submission.
1-15: Amount of Cash on Hand. May include punctuation.
Should include a decimal point. If no decimal point is
included, two position decimal will be assumed.
16-19: Transaction Code = CASH.
20-80: Blank.
The "NAME" and "PHONE" of the person who completed the FCTR is
required data.
The "REMARKS" section may be used for adjustment explanation and
other information the grantee wishes to convey to NSF.
This updated transmission should be sent, via e-mail to
fctr%taotnn@main.nsf.gov
By electing to return this report electronically you are
certifying to its truthfulness as stated in the certification at the
end of the paper copy of SF 272A. Under penalties of perjury a
willful false certification is a criminal offense, 18 USC 1001.