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Meeting Conference Space RFP

RFP Number: DACS13Q2104
General Information
Post date: November 21, 2012
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Due date: December 10, 2012
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Event name: ITEST Panel
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Event description: Panel meetings
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Proposed event dates: January 10-11, 2013 and January 14-15, 2013
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Location: Arlington, VA, no more than 5 miles from NSF
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Other requirements: Must be Metro accessible
Meeting Space Requirements
Meeting rooms: 1 needed on first day only to accommodate up to 100 participants from 8am - 12pm
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Breakout rooms: 7 needed for each day to accommodate up to 11 participants
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Office space: 1 needed each day
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Registration room/space: 1 needed for first day only
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Audio Visual and/or Information Technology Requirements
LCD Data Projector: 1 needed on first day only
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Microphones: 1 needed on first day only
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Other AV: Projector Screen needed on first day only.
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Other Information: AV equipment is only needed in large meeting space from 8 am - 12 pm.
Refreshment Requirements
AM Break: Pastry, Muffin, Fruits, Coffee and Juice for 100 participants
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PM Break: Cookies, brownies, sodas, coffee for 100 participants
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Other Information: AM break needed on both days. PM break only needed on day one. Price of AM and PM breaks cannot exceed $25 per day, per person inclusive of ALL fees and charges.
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All pricing is subject to the government perdiem for the location or county specified in this request for proposal.
Basis of Award
Awards will be made based on the contractor's ability to meet the government's requirement, price, past performance and what is the best value to NSF.
Submission of Proposals
All proposals in response to this RFP must be submitted online via the Proposal Submission Form by the due date stated above. Any questions should be submitted via email to Jannele L. Gosey at jgosey@nsf.gov. Responses will be sent via email to all interested parties.

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