Title:  Air Force Office of Scientific Research (AFOSR) Agency-Specific
              Requirements - October 1999
Date:    October 26, 1999




AIR FORCE OFFICE OF SCIENTIFIC RESEARCH (AFOSR)
Agency-Specific Requirements
October, 1999

Article 6.	Non-Competitive or Continuation Award Requirements
        Subparagraphs a, b, and d of this article do not apply to AFOSR
        awards.  Subparagraph c is deleted and the following is
        substituted in lieu thereof:
                 Progress Reports.  Progress reports are due on 1
                 September of each year while agreements are active.
                 Content and format shall be as described in Attachment
                 1 entitled "Progress Reports."
Article 7.      Financial Reports
The Federal Cash Transaction Report (SF 272) shall be submitted to the
Cognizant Office of Naval Research Grant Administration Office
identified in the award.
Article 14.     Extensions Without Additional Funds
Prior written approval of the AFOSR Grants Officer is required to extend
the period of performance, without additional funds, beyond the
expiration date of this grant. The recipient must notify the cognizant
awarding agency official in writing with the supporting reasons and
revised expiration date at least thirty (30) days prior to expiration of
the award.
Article 22.     Patents and Inventions
Address all questions regarding Patents and Inventions to AFOSR/JA.
The Grantee shall establish all procedures and complete all actions
required by 37 CFR 401, Sec 401.14(f)(1)-(4), to ensure the protection
of the Government's rights and interests in any subject invention
resulting from this grant.
Annual reports of inventions shall be made to the Program Manager in the
Annual Progress Report.
Report of Invention and Subcontracts (DD Form 882) is due 90 days after
the expiration date of the award.
Identification of Cognizant Awarding Agency Official
        Where the requirements of this award provide for the recipient
        to make a written request or notification or obtain prior
        approval of the cognizant awarding agency official, the AFOSR
        Grants Officer is the appropriate official unless another
        official is so identified.
Amendments
        a.      Requests by the Grantee to amend a grant should be in
        writing to AFOSR/PKA.  A grant amendment incorporating the
        request will be unilaterally issued at the discretion of the
        Grants Officer.
        b.      The Grants Administration Office and AFOSR/Grants
        Officer may also unilaterally make minor or administrative grant
        modifications (e.g., changes in the paying office or
        appropriation data, changes to Government personnel identified
        in the grant, etc.)
Military Recruiting on Campus
(Applicable to institutions of higher learning, only)
As a condition for receipt of funds available to the Department of
Defense (DoD) under this award, the recipient agrees that it is not an
institution of higher education (as defined in 32 CFR part 216) that has
a policy of denying, and that it is not an institution of higher
education that effectively prevents, the Secretary of Defense from
obtaining for military recruiting purposes: (A) entry to campuses or
access to students on campuses; or (B) access to directory information
pertaining to students.  If the recipient is determined, using
procedures in 32 CFR part 216, to be such an institution of higher
education during the period of performance of this agreement, and
therefore to be in breach of this clause, the Government will cease all
payments of DoD funds under this agreement and all other DoD grants and
cooperative agreements to the recipient, and it may suspend or terminate
such grants and agreements unilaterally for material failure to comply
with the terms and conditions of award.
Delegation of Administration
The administrative duties listed below have been delegated to the Office
of Naval Research:
(a)     During performance:
(1)     Approve provisionally all Requests for Advance or Reimbursement
(SF 270).
(2)     Perform property administration.
(3)	Perform plant clearance.
(4)     Approve requests for Registration of Scientific and Technical
Information Services (DD Form 1540).
(5)     Perform cash management by reviewing quarterly Federal Cash
Transactions Report (SF 272) and after conferring with AFOSR make
appropriate adjustments to predetermined scheduled payments by issuing
an amendment to the award.
(b)     Upon expiration of agreement:
(1)	Obtain final payment request, if any.
(2)	Obtain the final SF 269.
(3)     Obtain the final Federal Cash Transactions Report (SF 272), if
applicable.
(4)     Obtain final property report and dispose of GFE, if applicable.
(5)     Perform a review of final incurred costs and assist the awarding
grants officer in resolving exceptions, if any, resulting from
questioned costs.
(6)     Perform cost sharing adjustments, if applicable.
(7)	Assure that all refunds due the Government are received.
(8)     Deobligate unexpended funds when the final SF270/SF272/SF269
indicates an unexpended balance.

ATTACHMENTS:
1.	Progress Reports
2.	Final Technical Reports


Attachment 1
PROGRESS REPORTS
Progress reports will be due no later than 1 September of each year.
Grants effective after 31 July will not require a progress report until
1 September of the following year. It is requested you submit a copy of
the progress report to the Program Manager.  This report may be
submitted via diskette or E-mail. The progress report shall contain the
following items:
                1.      Cover Sheet: As a minimum, the cover sheet
                should include the following information: Principal
                Investigator's name, Institution's name and address, and
                grant number.
                2.      Objectives: List the objectives of the research
                effort or the statement of work: This may be omitted if
                there has been no change. State new or revised
                objectives if they have changed and the reason why.
                3.      Status of effort: A brief statement of progress
                towards achieving the research objectives. (Limit to 200
                words).
                4.      Accomplishments/New Findings: Describe research
                highlights, their significance to the field, their
                relationship to the original goals, their relevance to
                the AF's mission, and their potential applications to AF
                and civilian technology challenges.
                5.      Personnel Supported: List professional personnel
                (Faculty, Post-Docs, Graduate Students, etc.) supported
                by and/or associated with the research effort.
                6.      Publications: List peer-reviewed publications
                submitted and/or accepted during the 12-month period
                starting the previous 1 October (or since start for new
                grants).
                7.      Interactions/Transitions:
                                 a.      Participation/presentations at
                                 meetings, conferences, seminars, etc.
                                  b.      Consultative and advisory
                                  functions to other laboratories and
                                  agencies, especially Air Force and
                                  other DoD laboratories. Provide
                                  factual information about the subject
                                  matter, institutions, locations,
                                  dates, and name(s) of principal
                                  individuals involved.

                 c.      Transitions. Describe cases where knowledge
                 resulting from your effort is used, or will be used, in
                 a technology application. Transitions can be to
                 entities in the DoD, other federal agencies, or
                 industry. Briefly list the enabling research, the
                 laboratory or company, and an individual in that
                 organization who made use of your research.
                8.      New discoveries, inventions, or patent
                disclosures. (If none, report None.)
                9.      Honors/Awards: List honors and awards received
                during the grant/contract period. List lifetime
                achievement honors such as Nobel prize, honorary
                doctorates, and society fellowships prior to this
                effort.
                10.     Markings: In order to ensure prompt receipt and
                acceptance, mark the outside of the package clearly to
                indicate that it is a progress report.

FINAL TECHNICAL REPORTS
        A comprehensive final technical report is required at the end of
        an effort. The report should be structured substantially as
        follows:
        The purpose of the final report is to document and to transition
        the results of the effort into the Air Force and DoD applied
        research community. The final report will always be sent to the
        Defense Technical Information Center (DTIC) and unclassified
        reports will be available to the public through the National
        Technical Information Service (NTIS).
Content: The final report is more than an extension of previous progress
reports. The final report shall be a comprehensive technical summary of
the significant work accomplished. The final report, where it is not
readily accessible in published form, should where applicable: 1)
Clearly describe and illustrate the experimental equipment, set up, and
procedures; 2) Characterize and tabulate collected/computed data in an
appendix; and 3) Sufficiently describe computational codes so they can
be reproduced. Include a listing of the code in an appendix if possible
and appropriate.
        When the research effort culminates in the production of one or
        more student theses or dissertations, in these cases, the most
        significant advancements and conclusions (equations, figures,
        relationships, etc.) should be included in an executive summary.
        The theses or dissertations should be attached as appendices
        only if they are not readily available. If they are, clearly
        reference them and how they can be obtained. Also include in the
        executive summary, cumulative lists of people involved in, and
        publications stemming from, the research effort. Do not include
        copies of already submitted or published articles in the final
        report.
Format: Cover and title page. Standard Form (SF) 298, Report
Documentation Page, shall be used. Item 13 of the form should contain a
100 to 200 word abstract summarizing technical progress during the
reporting period. Style should be third person singular using past
tense. Jargon, special symbols or notations, subscripts, mathematical
symbols or foreign alphabet letters are not permitted. The pages should
be prepared for acquisition and distribution by DTIC. All pages should
be of good quality for copying purposes. No pages should be missing.
        Grantees are encouraged to submit reports that are
        printed/copied double sided on recycled paper that has at least
        20% postconsumer material. The format and standard required by
        your institution for the preparation of theses and dissertations
        shall be used for the final report. In the absence of any
        institutional standards, you may wish to refer to the National
        Information Standards Organization (NISO) document Z39.18-1995,
        "Scientific and Technical Reports--Elements, Organization, and
        Design," for guidance. The publication may be obtained from the
        organization below:
NISO Press Fulfillment
P.O. Box 338
Oxon Hill, MD 20750-0338 USA
Phone: 301.567.9522 or 1.800.282.6476
Fax: 301.567.9553
Internet Address: http://www.niso.org
        In order to ensure prompt receipt and acceptance, mark the
        outside of the package clearly to indicate that it is a final
        technical report.
Report Submission: The Grantee shall submit a copy of the final
technical report to the program manager for review and acceptance. This
report will be due within 90 days after completion of the research. Once
the program manager provides written notification that the final
technical report has been accepted, the Grantee shall submit two copies
to DTIC-OCP; 8725 John J Kingman Road, Suite 0944; Fort Belvoir VA
22060-6218; (703) 767-8023. The Grantee will include a completed
Standard Form 298, Report Documentation Page, with each copy of the
approved report that is submitted to DTIC.

	AFOSR -1