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NSF Records Retention Schedule
HSPD-12


Office of Legislative and Public Affairs Records Schedule NC1-307-82-1

ITEM NO. 15
  1. Formal Publications.

Consist of a record copy of each publication and evidence of approval. Maintained by publication number by year.

DISPOSITION: Permanent. Retain in Foundation for 4 years, then transfer to FRC. Offer to NARS when 8 years old.

ITEM NO. 16
  1. Record Set of Press Releases.

Arranged by year and numerically thereunder. GRS 14, Item 3

DISPOSITION: Permanent. Offer to NARS in 5 year blocks when 20 years old (e.g., offer 1970-74 block in 1995).

ITEM NO. 17
  1. Record Set of Press Conference Transcripts and Press Kits.

Arranged by subject and thereunder by date. GRS 14, Item 3

DISPOSITION: Permanent. Retain in Foundation for 4 years, then transfer to FRC. Offer to NARS in 5 year blocks when 20 years old (e.g., offer 1970-74 block in 1995).

ITEM NO. 18
  1. Record Set of Official Speeches.

Consist of a copy of each official speech delivered by a Foundation employee in conjunction with official duties. Arranged by date and subject.

DISPOSITION: Permanent. Retain in Foundation for 4 years, then transfer to FRC. Offer to NARS in 5 year blocks when 20 years old (e.g., offer 1970-74 block in 1995).

ITEM NO. 19
  1. Withdrawn

ITEM NO. 20
  1. Audiovisual Records.

  1. Documentary Films. 16mm motion picture production, distributed to various commercial, free loan, rental and sales companies. Maintained alphabetically by subject. GRS 21, Item 12

DISPOSITION: Permanent. Offer to NARS the original negative or color original plus separate sound track, an intermediate master positive or duplicate negative plus optical sound track, and a sound projection print or a video recording for agency sponsored films and two projection prints or one projection print and a video recording for acquired films with related indexes and finding aids when 5 years old.

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  1. News Clips. One-minute films and scripts intended for television broadcast and distributed to TV stations throughout the country. Maintained alphabetically by subject.

DIPOSITION: Permanent. Offer to NARS the original track, an intermediate master positive or duplicate negative plus optical sound track, and a sound projection print or a video recording for agency sponsored films and two projection prints or one projection print and a video recording for acquired films with related indexes and finding aids when 5 years old.

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  1. General Black and White Still Photography File. Research Centers, significant award ceremonies (such as the National Medal of Science), dignitaries' visits and other permanent record material. Maintained alphabetically by event.

DISPOSITION: Permanent. Cut off file when 5 years old, move to inactive file, and transfer to FRC. Offer the inactive file, including the original negative and captioned print, with related indexes and finding aids to NARS when 10 years old.

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  1. Color and Black-and-white Slides and Transparencies. Antarctica, the Eltanin research ship, Deep Sea Drilling Project, Arecibo Observatory, Stratoscope balloon telescope Kitt Peak, and Glomar Challenger. Maintained alphabetically by event.

DISPOSITION: Permanent. Cut off file when 5 years old, move to inactive file, and transfer to FRC. Offer the inactive file, including the original and a duplicate, with related indexes and finding aids to NARS when 10 years old.



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