Cash Management Branch

Branch Chief : Richard Noll

Grantee Cash Management Section

Grant Accountant Contact Information and State Assignments

Mike Howe - 703-292-8285 USP & Foreign Grantees

Dorothy Battle - 703-292-4440 AL, AR, CO, DE, FL, ID, IN, KY, MA, MD, MS, NH, RI, SC, UT, WV, and all Fellowship Payments

Denise Robinson - 703-292-8293 AZ, CT, DC, GA, MI, MN, NJ, PA, TN, TX, and all SBIR Phase II awards

Ilene Caruso - 703-292-8334 AK, CA, HI, IA, MO, ND, NM, NV, NY, SD, WA, WY, and all SBIR Phase I awards

Kristina Parsons - 703-292-2404 IL, KS, LA, ME, MT, NC, NE, NH, OH, OK, OR, VA, VT, WI

Services

• Manages the NSF grant payment and financial reporting processes


• Administers the Research.gov financial services


• Reconciles grantee payment and expenditure reporting processes to the NSF Award System and NSF Financial Accounting System, and


• Maintains all assigned organizational grant accounts 

NSF Grant Payment Links
Research.gov

Other Federal Grant Payment Systems:
Treasury Automated Standard Application for Payments (ASAP)
HHS Payment Management System
Education G5

Frequently Asked Questions

• Question: Where can I get information concerning the Award Cash Management Service (ACM$)?
  Answer: Go to the Award Cash Management $ervice information page on Research.gov.  Along with other ACM$ information, that page contains the ACM$ Fact Sheet, Getting Started Guide, Permissions Guide and the ACM$ XML file upload guide.  

• Question:  How will NSF transition from FastLane payments to ACM$ payments?
  Answer: NSF will use the Federal Financial Report (FFR) as a reconciliation tool to ensure award balances are correct prior to converting awardee institutions to ACM$. No awardee is allowed to use ACM$ until the reconciliation process is complete. The FFR ending award balances will be used to generate the beginning balances in ACM$. As the FFRs are processed:
  
  • Awardees with $0 cash on hand (COH) for their FFR-ending balance will be immediately transitioned to ACM$.
  • Awardees with negative COH for their FFR-ending balance will be issued a final cash pooling payment to make their total expenses equal with their total revenue. After that payment is processed they will be transitioned to ACM$.
  • Awardees with a positive COH for their FFR-ending balance will have to return the balance to NSF. Upon receipt and processing of that payment, their total expenses will equal their total revenue, and the awardees will be transitioned to ACM$.
  
  The earlier NSF receives and validates the FFR, the earlier institutions will be transitioned to ACM$. Once an institution is transitioned to ACM$, each payment request will generate a payment to the awardee and an expense recorded for the award.

• Question: Who can reset my password?
  Answer: Contact your Authorized Organizational Representative (within your organization) to have your password reset.
  
  
• Question: How can grantees obtain a grant's CFDA Number?
  Answer: CFDA numbers are included at the end of all NSF Award letters. Visit http://www.nsf.gov/bfa/dias/policy/cfda.jsp for a catalog of CFDA numbers.


• Question: How can grantees get copies of all NSF Award letters?
  Answer: Go to FastLane -> Research Administration -> Award Documents. You can then search by award number, date, or PI Name.
  
  
• Question: How can grantees get copies of all OMB Circulars?
  Answer: Access OMB circulars via the website at: OMB Circulars.
  
  
• Question: What do I do with my A-133 Audit report?
  Answer: Send two copies of the audit to:
  
  Federal Audit Clearinghouse
  Bureau of the Census
  1201 East 10th Street
  Jeffersonville, IN 47132


• Question: Where do I get information concerning specific requirements for payment and reporting?
  Answer: See the NSF Proposal and Award Policies and Procedures Guide.


• Question: How do I return funds to NSF?
  Answer: Grantees can send funds to NSF electronically through Pay.gov or by mailing a check to:
  
  National Science Foundation
  ATTN: NSF Cashier
  4201 Wilson Blvd.
  Arlington, VA 22230

Commercial Cash Management
Section Head: Kathleen Carpenter

Please contact the correct person associated with the question or comment you may have regarding Accounts Payable:

Kathleen Carpenter - (703) 292-4442
Section Head

Christine Bowles - (703) 292-4571
Contract Close-Outs, Flat Rate, Panel Close-Outs

Ethel L. Brown - (703) 292-4441
Travel Card Program, GSA SmartPay2 Program

Nikki Cyrus - (703) 292-5061
AP Log, Invoices, Training Payments

Tia Davidson - (703) 292-4464
Travel Expense Reports, Travel Close-Outs

Kathy Spencer - (703) 292-4335
SF1164, IPA Payments, Payments Re-issues

Services

• Records invoices for purchase orders, contracts, and training
• Provides audit approval related to travel from both FedTraveler and Guest reimbursements
• Processes obligation close-outs for FedTraveler and Guest
• Processes payments for local travel and other related expenses via SF-1164
• Processes IPA payments for per diem, supplemental pay, lost consulting and fringe benefits
• Manages the travel card program
• Provides 1099 assistance to individuals
• Records monthly purchase card transactions
• Records airline ticket transportation charges for both FedTraveler and Guest Obligations 

Frequently Asked Questions

• Question: How do I know if my expense report has been paid? How do I know if a Purchase Order has been paid?
  Answer: Check the Financial Accounting System by following these instructions:
  • Select "Financial Systems" & enter LAN ID & Password. Click "OK"
  • From the Explorer Window, double-click on the folder called "Inquiries"
  • Double-click on the icon called "Obligations"
  • Enter the Obligation Number (i.e. Travel Authorization Number or Purchase Order Number) and press "Enter"
  • If there are Amendments to the Obligation, you will see the Arrow Buttons are review screens (Amendments) one at a time, OR, go to "Last" to see the ending balance of the Obligation.


• Question: What kinds of meetings fall under the flat rate reimbursement of $280 (Travel Day) and $480 (Meeting Day)?
  Answer: Those individuals serving on Advisory committees, panelist reviewing proposals, and COVs (Committee of Visitors). For further information related to reimbursement and appropriate funding, see Financial Management Policy Manual No. 17 (Chapter 1, paragraph 170).



• For Travel Policies and Procedures, see the NSF Travel Web Page at http://www.inside.nsf.gov/travel/ (This link will only work if you are dialed into NSF VIA the RSL Connection or if you are within the NSF network).