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Meeting Conference Space RFP

RFP Number: DACS13Q2102
General Information
Post date: October 02, 2012
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Due date: October 08, 2012
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Event name: NEON Annual Construction Review
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Event description: The National Science Foundation (NSF) will conduct the first Annual Construction Review of the National Ecological Observatory (NEON) project. This review is the first construction review that has occurred since site ground breaking and civil construction implementation and significant changes in NEON leadership have also occurred. This review will take place on October 22-24, 2012.
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Proposed event dates: October 22 -24, 2012
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Location: Arlington, VA
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Other requirements: Establishment should be no more than 3 miles from NSF.
Meeting Space Requirements
Meeting rooms: 1 needed each day to accommodate 30 participants
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Other information: The main room should be able to hold 30 people and be set up in classroom/herringbone style.
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Audio Visual and/or Information Technology Requirements
Overhead projection package (including: overhead projector, projection cart, appropriate tripod screen): 1 needed each day
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Microphones: 1 needed each day
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IT requirement: T1 line: Yes (wireless internet)
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Other AV: laser pointer, wireless remote for changing slides needed each day
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Other Information:
Refreshment Requirements
AM Break: Three (3) mornings for 15 panelists each day
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PM Break: Three (3) afternoons for 15 panelists each day
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Other Information: Price of AM and PM breaks should not exceed $25 per person, per day inclusive of fees.
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All pricing is subject to the government perdiem for the location or county specified in this request for proposal.
Basis of Award
Awards will be made based on the contractor's ability to meet the government's requirement, price, past performance and what is the best value to NSF.
Submission of Proposals
All proposals in response to this RFP must be submitted online via the Proposal Submission Form by the due date stated above. Any questions should be submitted via email to Jannele L. Gosey at jgosey@nsf.gov. Responses will be sent via email to all interested parties.

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