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National Science Foundation
Office of Budget, Finance and Award Management (BFA)
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Division of Grants & Agreements
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Division of Grants and Agreements (DGA)

Division Director: Karen Tiplady

DGA's MISSION STATEMENT

DGA is responsible for the award of NSF grants and agreements recommended for support by NSF program offices. From pre-award through closeout, DGA conducts a variety of business, financial, and award administrative reviews to ensure compliance with award terms and conditions, NSF policies and procedures, and Federal rules and regulations.

As a customer-service oriented organization, DGA's team of dedicated grants officers, which is divided into three operational branches, are assigned an award portfolio under each of the Foundation's science Directorates and Offices.

(Note: the NSF Program Division for an award is denoted by the three letters that precede the award number. This can be used to identify the Grants Official and DGA team assigned to manage all awards under that Division's portfolio as designated on DGA's organization chart.)

To assist our awardee community, a reference guide with links to the various NSF offices involved with the Award Management process is provided below to help awardees quickly find the assistance or information needed. Also posted below is Foundation news impacting awardees as well as answers to Frequently Asked Questions (FAQs) and related documents.

GUIDE TO AWARD MANAGEMENT ASSISTANCE

  • Award-specific questions?

Refer to your award letter and contact the Program Officer for any technical questions and the Grants Specialist for any administrative questions.

Always include the award number in any email or communications to assist us with responding to your inquiry.

  • Inquiries about continuing grant increments (CGIs)?

If your award identified incremental funding for subsequent years of the project, those funds are typically released upon approval of the annual progress report if funds are available. For any questions about these increments, please contact your cognizant NSF Program Officer for that award.

  • Questions about program announcements or solicitations?

Contact the Program Director identified in the notice.

  • Questions about NSF Policy governing award administration?

NSF policies on the award and administration of grants and cooperative agreements are found in the Award and Administration Guide (AAG), which is Part II of the NSF Proposal and Award Policies and Procedures Guide (PAPPG).

Access links to all of NSF's Award Conditions.

Find information on the full range of award-related policies from proposal preparation, project outcomes reporting, Career-Life Balance initiative, data management, merit review, and cost sharing, as well as NSF outreach on the NSF Policy Office site. Additional questions not addressed by information found on the Policy Office site can be emailed to: policy@nsf.gov

  • Questions about payments?

The Award Cash Management $ervice (ACM$) accessed on Research.gov allows awardees to submit cash requests and adjustments to open and closed awards, as well as award-level information on payments and award balances.

For additional assistance with ACM$ or any payment issues, contact the Grant Accountant assigned by State in NSF's Grantee Cash Management Section.

  • Questions about pre- and post-award reviews?

Prospective New Awardees (organizations that have never received an award from NSF or who have not had an active award over the past five years) under consideration for funding recommendation will be provided with the NSF Prospective New Awardee Guide and must return completed documentation to the cognizant DGA Grants Administrator.

Descriptions of the various pre- and post-award reviews conducted by NSF can be found on the Cost Analysis and Audit Resolution (CAAR) site.

  • Questions about the cooperative agreements for Federally Funded Research Centers (FFRDs), major research facilities, and other large facilities?

Contact staff in the Cooperative Support Branch of the Division of Acquisition and Cooperative Support (DACS).

  • Questions about contracts?

Refer to the DACS Contracts Branch site for contracts and additional information.

FOUNDATION NEWS FOR AWARDEES

NSF Transition to New Financial System

NSF is in the process of converting over to a new financial system that will be implemented in October 2014. To facilitate this transition, NSF will be closing out the current fiscal year on Friday, September 19, 2014. In order to allow sufficient time for NSF to transfer historical data from the old accounting system to the new system and reconcile its general ledger accounts, NSF anticipates delaying startup of its financial transactions in FY 2015 until Tuesday, October 14, 2014. (Acquisition of the Foundation's new financial system was announced in a press release in 2012.)

How will this transition impact grant and agreement awardees?

  • Awardees will not be able to draw down funds during this transition period.

ACM$ will be temporarily unavailable as of 8:00 pm EDT on September 18, 2014, through October 13, 2014. A Dear Colleague Letter (DCL) will be issued advising all awardees that they will be allowed flexibility to draw down an advance of funds sufficient to cover their cash needs through October 13, 2014.

Starting in October, awardee banking information provided in the U.S. Government's System for Award Management (SAM) will be used for making all NSF payments.

  • Principal Investigators (PIs) are encouraged to submit reports early.

Annual progress reports are due 90 days prior to the end of the award period and become overdue once the award period ends. For example, annual reports covering the period September 1 - August 31 will become overdue on September 1. Late/overdue reports jeopardize funding action recommendations during the last quarter of the fiscal year as well as delay the release of incremental funding, if applicable. PIs are being encouraged to submit reports at least 90 days or more prior to the end of the report period denoting progress to date. Any findings or progress incurred after submission can be included in subsequent reports.

  • Awards with unliquidated funds that will cancel at the end of FY 2014 (e.g., FY 2008 appropriations) must be drawn down through ACM$ on or before September 18, 2014. Otherwise, those funds will be lost. Awardees will be notified directly if they have any affected awards and be advised of fund balances.

Actions that will not be impacted:

  • Unfunded actions (extensions and other no-cost prior approval requests) are NOT affected by the early closeout deadlines and will be processed throughout the transition period. However, please be aware that DGA may delay processing unfunded actions until after all funding has been awarded by the NSF's early closeout on September 19. Your patience is appreciated.

System impacts:

  • There are no impacts to FastLane or Research.gov functions for awardees during the transition period other than ACM$ being temporarily unavailable. Submission of new proposals, progress reports, and requests/notifications can still be done throughout the transition period except for processing of PI/award transfers.

Please contact your cognizant Program Officer or Grants Official with any award-specific questions or your Grant Accountant for assistance with payments.

Proposed NSF Implementation of Uniform Guidance

NSF has issued a Federal Register Notice for Comment Request on the NSF Proposal and Award Policies and Procedures Guide revisions to implement 2 CFR Part 200, Uniform Administrative Requirements, Cost Principals and Audit Requirements for Federal Awards (Uniform Guidance).

Answers to Frequently Asked Questions (FAQs) and Related External Communications

 

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